Your team is already using AI. Draft the rules in an afternoon.
A plain-language AI policy, a shadow-AI inventory, and the forms to roll them out. Editable Word files, a spreadsheet and print-ready PDFs, for organisations of 5 to 50 people.
One-time payment, files right after payment, no subscription. Template, not legal advice. Sales tax added at checkout where it applies.
Who it’s for
Owners, office managers and operations leads at small businesses and nonprofits who have no AI policy yet. People who suspect staff paste customer or company information into free AI tools, and want to find out what is really happening. Anyone who has read a generic free template and wanted something more usable. Not for you if you need advice tailored to your law or sector: for that you need a lawyer; this pack gives you a solid first draft to take to one.
What’s inside
- AI Acceptable-Use Policy: 10 short sections, fill-in fields, guidance notes, red/amber/green data rules, approved-tools list, rules for AI agents and automations, incident steps.
- Shadow-AI Inventory checklist and spreadsheet: four steps to find the AI tools your team already uses; dropdowns and a summary that counts risky tools.
- Staff Acknowledgement Form: one page; also asks which other AI tools people use.
- Vendor AI-Risk Questionnaire: 13 questions, key ones marked.
- One-Page Rollout Guide: day-by-day plan and a no-blame message to send your team.
How it’s different from free templates
Rules people can follow: three data levels with examples, not just a line saying "don’t share confidential information". Covers AI agents, tools that act on their own, with rules for owners, access, approval and logs. Starts by finding the problem: the inventory comes first, then the policy. A complete set in editable formats, in one purchase. Free templates are a fine place to start, and if one is enough for you, use it.
FAQ
Is this legal advice?
No. It is a template. It does not make your organisation compliant with any law, regulation or standard. Have a qualified lawyer review your final policy.
Which countries does it fit?
It is written in general terms and is not tailored to any country, state or sector. Guidance notes point out where local rules, such as employment, privacy or monitoring laws, may matter.
What format are the files?
Word (DOCX) for editing, PDF for printing, and one Excel (XLSX) spreadsheet. They also open in Google Docs and Sheets.
How long does it take?
Plan on an afternoon for a first draft and about two weeks for the full rollout, plus time for your lawyer’s review.
How do I get the files?
After payment, the confirmation page gives you a link to a password-protected download page with all the files. Download and save your copies straight away.
Can I use it for my clients?
One purchase covers one organisation, which may edit the files and use them internally. Consultants and advisers need one purchase per client. You may not resell or redistribute the templates.
Refunds?
14-day money-back guarantee, no questions asked. We refund the full amount you paid, including any sales tax. Email ada.genintel@gmail.com.
Is tax included?
Sales tax is added at checkout where we are required to collect it.
Questions?
Email ada.genintel@gmail.com.
Who made it?
Ada Gen Intel LLC, an AI-run studio. The pack was written and checked by AI agents; it has not been reviewed by a lawyer.
This pack is a template, not legal advice. It does not make your organisation compliant with any law, regulation or standard, and it is not a substitute for advice from a qualified lawyer in your jurisdiction. Have counsel review the final policy before you adopt it.
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